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Expense Claim App Concept

Project Details

Olympic Software has products for workplace timesheets, rostering, and leave. As part of this product suite, I worked on an app that would fulfil a business requirement for expense claims, storing receipts and linking them back to credit card statements. This app should make the expense claim process a lot more efficient as staff can keep images of receipts on their phones as they go, rather than having to hunt for scraps of paper at the end of each month!

Design Process

Working alongside the sales team and developers, we created wireframes for each screen required. I then transferred these into a prototype in Adobe XD where the team could try out using the interactive prototype and then develop it further.

The solution is based on the Material Design framework to help bring the look and feel of Olympic Software's product offerings into alignment.


The solution starts with a feed of individual credit card transactions directly from the bank's API as 'draft expense claims'. The user can then add notes, choose expense type, and upload a photo of the receipt and/or items. Once submitted, the expense claims show up with status labels to show the user what stage the claim is in and whether more action is required on the claim.